One Hour Workshops - 10:30-11:30 a.m. (Session One) and 11:35 a.m.-12:35 p.m. (Session Two)

Two Hour Workshops - 10:30-12:30 p.m.

Location

  Workshop

Accounts Payable - Processing Payments

Learn how to process invoices through Accounts Payable including, Trip Vouchers, Payment Authorizations (ICAs or LEAs), invoices associated with POs, and Direct Pay Requests. Website updates will also be shared.

Presenters:  Hong Nguyen, Accounts Payable Supervisor; Iris Zhang, Accounting Assistant II; Michelle Zhang, Accounting Assistant II; Danny Pham, Accounting Technician; Qi Zong, Accounting Technician; and Scottie McDaniel, Accounts Payable Supervisor

Office Ergonomics for College Employees

Presenter:  David Kundert, Keenan & Associates

Chaos and Confusion:  Learning on the edge of uncertainty

Presenters:  Hyon Chu Yi-Baker, Associate Dean, Student Affairs; Michele LeBleu-Burns, Dean, EOPS/Care and Student Development; Wil Firmender, Director, Mental Health and Wellness Center; Kim Lee, Clinical Training Coordinator; Daniel Acosta, Police Chief; Manija Ansari, Counselor; and Becket diGregorio, Student Affairs Specialist

MLC 109 (main)

MLC 110 (vendors)

Saving for Retirement with 403(b) and 457(b)

District Payroll brings awareness to our employees on the 403(b) and 457(b) plans that are available to promote saving for retirement during district employment. The district currently sponsors eight vendors in 403(b) Tax Shelter Annuities and three in 457(b) Deferred Compensations Plans. There will be vendor representatives and independent financial advisors on site prior to and after the workshop for the attendees to ask questions. If you are unable to attend, please visit http://business.fhda.edu/payroll/d-tax-shelter-annuities-403b-and-deferred-compensation-plans-457b/ for the uploaded presentation material or contact payroll@fhda.edu for further assistance.

Presenters:  Nancy Chao, Payroll Supervisor, and guest speaker from 403bCompare

Substance Use Prevention and Narcan Training

1. The workshop will review the most commonly used substances (i.e., alcohol, marijuana, vaping/e-cigs, Rx drugs (fentanyl/opiods)) among college students.

2. Will review the impact of substance use among college students and preventive strategies including Narcan training. Narcan kits and Fentanyl test strips will be provided to all participants.

Presenters:  Rosafel Nogra, Director, Health Services Clinic, and Santa Clara County Behavioral Health Services team

Experience the New MyPortal

ETS is going to roll out the new MyPortal in October, and we are preparing a presentation and training for college constituents. This is an opportunity for you to see the features and benefits of the new MyPortal.

Presenters:  Claire Chang, Applications Support Analyst, Senior.; Jyoti Gavali, Project Analyst, Senior; Mahmood Hasan, Project Management Office Supervisor; and James Wu, Applications Support Analyst, Senior

MLC 260

Purchasing - Contracts and Insurance 101

Informative workshop designed specifically for staff who manage contracts and insurance within our district. This session will provide an in-depth look at various contract types, district templates, and best practices to ensure effective and efficient contract management. Topics will include understanding different types of contracts, selecting appropriate templates, key elements for compliance, tips and strategies for minimizing risks and ensuring successful contract execution. We will also provide a comprehensive overview of the district's specific insurance requirements to ensure all participants are well-informed and compliant with Purchasing requirements.

Presenter:  Mark Hua, Director, Purchasing, Contracts and Risk Management

One Hour Workshops - 1:15-2:15 p.m. (Session One) and 2:20-3:20 p.m. (Session Two)

Two Hour Workshops - 1:15-3:15 p.m.

Location

  Workshop

Open Forum for Payroll Topics:  Where, what, when and hows on payroll-related topics

Please bring us your questions to this forum to be answered by the members of the Payroll team. Questions such as:  How do I read my pay stub? What is in the payroll website? How do I complete my time report? When is the time report available and due each month? What is the pay date each month? What are the online services in employee self-service? How can I change the Federal and or State Tax withholding status? How do I enroll in direct deposit and how soon can it go live? When are W-2s available in January? Etc.

Presenters:  Nancy Chao, Payroll Supervisor, and the Payroll Team

How Print-Impaired Students Access Computers and Read Textbooks

De Anza's alternate media specialist will demonstrates how, despite visual impairment, she works with Microsoft Office, takes Canvas courses, reads digital materials and surfs the web. The audience will learn how access technology levels the playing field for those with learning and visual disabilities, plus those new to the English language. Many free and low-cost solutions will be explored.

Presenter:  Deborah Armstrong, Alternate Media Specialist

Run Hide Defend

This two-hour training session is for students, faculty, administrators and staff. We will provide an overview of campus safety awareness, statistics, behavior indicators, prevention and response in the event of an active assailant. Sadly, increasing national tragedies remind us that the risk and increase of these types of attacks are real. Taking a few steps now to learn about preparedness can help you react quickly when every second counts.

Presenters:  James Thurber, District Police Consultant; Danny Acosta, Police Chief; and Joy Garza, Training and Community Relations Supervisor

Fraudulent Student Detection and Prevention

ETS has developed a comprehensive fraud detection application to minimize application fraud. This application combines the detection of fraudulent profile information with the analysis of applicant behavior patterns using AI. It would be great for you to familiarize yourself with the current efforts and ask questions about this important application, which impacts many of our students.

Presenters:  Jerrick Woo, Business Continuity Group Supervisor; Jyotil Gavali, Project Analyst Senior; Nazy Galoyan, Dean, Enrollment Services; and Anthony Cervantes, Dean, Enrollment Services

Freshservice - IT Help Desk & Ticketing System User Training

Presenters:  Terry Rowe, District Help Desk Supervisor, and Josie Hernandez, Call Center Support Technician

Effective Work Strategies:  Paths toward achieving your goals

There are ways to better achieve your goals beyond simply "working harder." We will review several approaches that respected experts have developed over the years. Do they make sense? Are they "out of date?" Are they advised? Do they earn our "thumbs up" -- or "thumbs down?" Let's see!

Presenter:  William Baldwin, Applications Support Analyst II and Central Services Classified Senate President